Once an importer is satisfied with the product sample and
creditworthiness of the supplier or exporter, the he can proceed to finalise the
terms of the import contract. At this stage importer need to draft the contract
terms and conditions very carefully and comprehensively. There should not be any
ambiguity regarding the exact specifications of the goods and terms of the
purchase including import price, mode of payment, type of packaging, port of
shipment, delivery schedule, replacement of defective goods supplied, after sale
services/warranty coverage etc.
The different aspect of an import contract is enumerated as under some of which
may be relevant and other may not be:
Product Specifications: An importer should clearly mention
every minute detail about the product. This factor sometimes became quite
important while importing a special order product or item.
Product Standards: Importer should check weather the imported product
meets the product standards like ISO certification and Agmark Certifications.
Quantity: Before making an import order, an importer should
evaluate the domestic market. This will help the importer to judge the actual
quantity of product to be imported.
Inspection: Importer should make clear weather the inspection
of imported product will be done by the importer side or exporter side or by a
third party agency. In case of inspection done by a third party, importer should
also make clear that who will bear the inspection charges.
Terms of Delivery: Delivery terms define the obligations and
the responsibilities of the buyer and seller during the delivery of goods.
Importer should check all the terms of delivery as mentioned in the Incoterms to
avoid any feature doubts.
Terms of Payments: The method of payment is an essential part
of an import contract. The credit standing of the importer, previous history of
payments, regulations on foreign exchange and licenses in different countries,
as well as vested business practices all have an influence on selecting the
method of payment.
Import License and Import Permits: Importer should check weather the goods to
be imported need any license or not. Importer must also check weather the
imported goods are prohibited or restricted.
Duties and Charges: It is better for an importer to have
knowledge of all duties and charges imposed on the imported goods.
Periods of Delivery /Shipment: Importer must fix a particular
date for the delivery of product, which is also acceptable to the exporter
exporting the goods. Importer should also mention the charges that importer will
imposed on the exporter in case of late delivery.
Packing, Labeling and Marketing: Proper packaging and labelling
not only makes the final product look attractive but also save a huge amount of
money by saving the product from wrong handling the export process. So, importer
should mention his entire requirement in detail and with preference on labeling
Insurance: Importer can ask the exporter to insure the goods and bear
the cost of import insurance. Insurance can also be done from the importer side but it
must be made clear on the document.
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