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RBI/2016-17/78
A.P. (DIR Series) Circular No. 05
October 06, 2016
To
All Category - I Authorised Dealer Banks
Madam/Sir,
Import Data Processing and Monitoring System (IDPMS)
Attention of Authorized Dealer Category-I (AD Category-I) banks is invited to
A.P. (DIR Series) Circular No.65 dated April 28, 2016 read with Section 5 of the
Foreign Exchange Management Act 1999 (42 of 1999), Government of India
Notification No. G.S.R. 381(E) dated May 3, 2000 viz., Foreign Exchange
Management (Current Account Transaction) Rules, 2000 on import of goods and A.P.
(DIR Series) Circular No. 9 dated August 24, 2000 which outlines the procedure,
mode/manner of payment for imports and submission of related returns.
2. In order to enhance ease of doing business and facilitate efficient data
processing for payment of import transactions and effective monitoring thereof,
Import Data Processing and Monitoring System (IDPMS) has been developed in
consultation with the Customs authorities and other stakeholders. The details of
IDPMS were advised to the AD Category-I banks vide above mentioned A.P. (DIR
Series) Circular No.65 dated April 28, 2016 and banks were requested to be ready
with the required IT changes in their system to generate/submit the data under
IDPMS as per specified message format and technical specification.
3. As announced in the fourth Bi-monthly Monetary Policy Statement 2016-17 dated
October 4, 2016, all AD Category-I banks are advised that IDPMS will go live
with effect from October 10, 2016 and are directed to use IDPMS
for reporting and monitoring of the import transactions.
4. Customs department has modified the Bill of Entry (BoE) format to display the
AD Code of bank with effect from April 1, 2016 and SEZ from June 1, 2016
respectively. Primary import transaction data (from Customs/SEZ) with effect
from the above mentioned dates will be made available to respective AD banks in
the IDPMS database for further processing. Starting October 10, 2016 all
transactions will flow to IDPMS on daily basis for AD banks, to log all
subsequent activities and monitor the import transactions.
5. The User Acceptance Test (UAT) of IDPMS was launched on August 19, 2016 and
banks were requested to login and familiarise themselves. AD banks were also
advised to be ready with data related to all the outstanding import remittances
as per the message “outward remittances against Import” to facilitate uploading
of the same in IDPMS.
6. The detailed operational procedures are available at Help Menu on EDPMS
Portal under “Import process” tag. The operational directions/guidelines are as
below:
i. AD banks are required to create Outward Remittance Message (ORM) for all such
outward remittance/s for import payments on behalf of their importer customer
for which the prescribed documents for evidence of import have not been
submitted.
ii. Creation of ORM for all outstanding outward remittance/s for import payments
needs to be completed on or before October 31, 2016.
Settlement of ORM with BoE
iii. Based on the AD code declared by the importer, the banks shall download the
Bill of Entry (BoE) issued by EDI ports from “BOE Master” in IDPMS. For non-EDI
ports, AD bank of the importer shall upload the BoE data in IDPMS as per message
format “Manual BOE reporting” on daily basis on receipt of BoE from the
customer/Customs office.
iv. AD banks will enter BoE details (BoE number, port code and date) for ORM
associated with the advance payments for import transactions as per the message
format “BOE settlement”.
v. In case of payment after receipt of BoE, the AD bank shall generate ORM for
import payments made by its importer customer as per the message format “BOE
settlement”.
vi. Multiple ORMs can be settled against single BoE and also multiple BoE can be
settled against one ORM.
Extension and Write Off
vii. AD Category I banks shall give extension for submission of BoE beyond the
prescribed period in terms of the extant guidelines on the matter, and the same
will be reported in IDPMS as per the message “Bill of Entry Extension” and the
date up to which extension is granted will be indicated in “Extension Date”
column.
viii. AD Category I banks can consider closure of BoE/ORM in IDPMS that involves
write off to the extent of 5% of invoice value in cases where the amount
declared in BoE varies from the actual remittance due to operational reasons and
the AD bank is satisfied with the reason/s submitted by the importer.
ix. AD Category I banks may close the BoE for such import transactions where
write off of import payable is on account of quality issues; short shipment or
destruction of goods by the port / Customs / health authorities in terms of
extant guidelines on the matter subject to submission of satisfactory
documentation by the importer irrespective of the amount involved. AD Bank shall
settle and close ORM/BoE with appropriate “Adjustment Indicator” in IDPMS.
x. The above operational guidelines for extension and write off are meant to
facilitate closure of bills in IDPMS and will be subject to extant guidelines on
the matter and shall not absolve the importer from remitting / receiving the
amount in case of change in circumstances.
xi. Extension and write off cases not covered by the extant guidelines may be
referred to the concerned Regional Office of Reserve Bank of India for necessary
approvals.
Follow-up for Evidence of Import
xii. AD Category – I banks are required to follow up for submission of
prescribed documents for evidence of import in terms of extant guidelines on the
subject.
7. Authorised Dealers may bring the contents of this circular to the notice of
their constituents and customers concerned.
8. Master Direction No. 17/2015-16 dated January 1, 2016 is being updated to
reflect the changes.
9. The directions contained in this circular have been issued under Section
10(4) and 11(1) of the FEMA, 1999 (42 of 1999) and are without prejudice to
permissions / approvals, if any, required under any other law.
Yours faithfully,
(A. K. Pandey)
Chief General Manager
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