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Invoice, Debit & Credit Notes - Rules: EximGuru.com



Chapter TAX
INVOICE, CREDIT AND DEBIT NOTES

1. Tax invoice

Subject to rule 7, a tax invoice referred to in section 31 shall be issued by the registered person containing the following particulars:-

(a) name, address and GSTIN of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters hyphen or dash and slash symbolised
as “-” and “/” respectively, and any combination thereof, unique for a financial year;
(c) date of its issue;
(d) name, address and GSTIN or UIN, if registered, of the recipient;
(e) name and address of the recipient and the address of delivery, along with the name of State
and its code, if such recipient is un-registered and where the value of taxable supply is fifty
thousand rupees or more;
(f) HSN code of goods or Accounting Code of services;
(g) description of goods or services;
(h) quantity in case of goods and unit or Unique Quantity Code thereof;
(i) total value of supply of goods or services or both;
(j) taxable value of supply of goods or services or both taking into account discount or
abatement, if any;
(k) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
(l) amount of tax charged in respect of taxable goods or services (central tax, State tax,
integrated tax, Union territory tax or cess);
(m) place of supply along with the name of State, in case of a supply in the course of inter-State
trade or commerce;
(n) address of delivery where the same is different from the place of supply;
(o) whether the tax is payable on reverse charge basis; and
(p) signature or digital signature of the supplier or his authorized representative:
Provided that the Commissioner may, on the recommendations of the Council, by notification,
specify -
(i) the number of digits of HSN code for goods or the Accounting Code for services, that a
class of registered persons shall be required to mention, for such period as may be specified in the
said notification, and
(ii) the class of registered persons that would not be required to mention the HSN code for
goods or the Accounting Code for services, for such period as may be specified in the said
notification:
Provided further that where an invoice is required to be issued under clause (f) of sub-section (3) of
section 31, it shall bear the signature or digital signature of the recipient or his authorized
representative:
Provided also that in case of export of goods or services, the invoice shall carry an endorsement
“SUPPLY MEANT FOR EXPORT ON PAYMENT OF INTEGRATED TAX” or “SUPPLY
MEANT FOR EXPORT UNDER BOND OR LETTER OF UNDERTAKING WITHOUT
PAYMENT OF INTEGRATED TAX”, as the case may be, and shall, in lieu of the details specified
in clause (e), contain the following details:
(i) name and address of the recipient;
(ii) address of delivery; and
(iii) name of the country of destination:
Provided also that a registered person may not issue a tax invoice in accordance with the provisions of
clause
(b) of sub-section (3) of section 31 subject to the following conditions, namely:-
(a) the recipient is not a registered person; and
(b) the recipient does not require such invoice, and shall issue a consolidated tax invoice for
such supplies at the close of each day in respect of all such supplies.


2. Time limit for issuing tax invoice


The invoice referred to in rule 1, in case of taxable supply of services, shall be issued within a period of
thirty days from the date of supply of service:
Provided that where the supplier of services is an insurer or a banking company or a financial
institution, including a non-banking financial company, the period within which the invoice or any
document in lieu thereof is to be issued shall be forty five days from the date of supply of service:
Provided further that an insurer or a banking company or a financial institution, including a nonbanking
financial company, or a telecom operator, or any other class of supplier of services as may be
notified by the Government on the recommendations of the Council, making taxable supplies of services
between distinct persons as specified in section 25, may issue the invoice before or at the time such supplier
records the same in his books of account or before the expiry of the quarter during which the supply was
made.


3. Manner of issuing invoice


(1) The invoice shall be prepared in triplicate, in case of supply of goods, in the following manner:–
(a) the original copy being marked as ORIGINAL FOR RECIPIENT;
(b) the duplicate copy being marked as DUPLICATE FOR TRANSPORTER; and
(c) the triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
(2) The invoice shall be prepared in duplicate, in case of supply of services, in the following manner:-
(a) the original copy being marked as ORIGINAL FOR RECIPIENT; and
(b) the duplicate copy being marked as DUPLICATE FOR SUPPLIER.
(3) The serial number of invoices issued during a tax period shall be furnished electronically through
the Common Portal in FORM GSTR-1.

4. Bill of supply


A bill of supply referred to in clause (c) of sub-section (3) of section 31 shall be issued by the supplier
containing the following details:-(a) name, address and GSTIN of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or more multiple
series, containing alphabets or numerals or special characters -hyphen or dash and slash
symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial
year;
(c) date of its issue;
(d) name, address and GSTIN or UIN, if registered, of the recipient;
(e) HSN Code of goods or Accounting Code for services;
(f) description of goods or services or both;
(g) value of supply of goods or services or both taking into account discount or abatement, if
any; and
(h) signature or digital signature of the supplier or his authorized representative:
Provided that the provisos to rule 1 shall, mutatis mutandis, apply to the bill of supply issued under
this rule.
Provided further that any tax invoice or any other similar document issued under any other Act for
the time being in force in respect of any non-taxable supply shall be treated as bill of supply for the
purposes of the Act.


5. Receipt voucher


A receipt voucher referred to in clause (d) of sub-section (3) of section 31 shall contain the following
particulars:
(a) name, address and GSTIN of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters -hyphen or dash and slash
symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial
year
(c) date of its issue;
(d) name, address and GSTIN or UIN, if registered, of the recipient;
(e) description of goods or services;
(f) amount of advance taken;
(g) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
(h) amount of tax charged in respect of taxable goods or services (central tax, State tax,
integrated tax, Union territory tax or cess);
(i) place of supply along with the name of State and its code, in case of a supply in the course
of inter-State trade or commerce;
(j) whether the tax is payable on reverse charge basis; and
(k) signature or digital signature of the supplier or his authorized representative:
Provided that where at the time of receipt of advance,
(i) the rate of tax is not determinable, the tax shall be paid at the rate of eighteen per
cent.;
(ii) the nature of supply is not determinable, the same shall be treated as inter-State supply


6. Refund voucher


A refund voucher referred to in clause (e) of sub-section (3) of section 31 shall contain the following
particulars:
(a) name, address and GSTIN of the supplier;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters -hyphen or dash and slash
symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial
year
(c) date of its issue;
(d) name, address and GSTIN or UIN, if registered, of the recipient;
(e) number and date of receipt voucher issued in accordance with provisions of sub- rule 5;
(f) description of goods or services in respect of which refund is made;
(g) amount of refund made;
(h) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
(i) amount of tax paid in respect of such goods or services (central tax, State tax, integrated
tax, Union territory tax or cess);
(j) whether the tax is payable on reverse charge basis; and
(k) signature or digital signature of the supplier or his authorized representative.


7. Payment voucher


A payment voucher referred to in clause (g) of sub-section (3) of section 31 shall contain the following
particulars:
(a) name, address and GSTIN of the supplier if registered;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters -hyphen or dash and slash
symbolised as “-” and “/”respectively, and any combination thereof, unique for a financial
year
(c) date of its issue;
(d) name, address and GSTIN of the recipient;
(e) description of goods or services;
(f) amount paid;
(g) rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);
(h) amount of tax payable in respect of taxable goods or services (central tax, State tax,
integrated tax, Union territory tax or cess);
(i) place of supply along with the name of State and its code, in case of a supply in the course
of inter-State trade or commerce; and
(j) signature or digital signature of the supplier or his authorized representative.


8. Revised tax invoice and credit or debit notes


(1) A revised tax invoice referred to in section 31 and credit or debit note referred to in section 34 shall
contain the following particulars -
(a) the word “Revised Invoice”, wherever applicable, indicated prominently;
(b) name, address and GSTIN of the supplier;
(c) nature of the document;
(d) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters -hyphen or dash and slash
symbolised as “-” and “/”respectively,, and any combination thereof, unique for a financial
year;
(e) date of issue of the document;
(f) name, address and GSTIN or UIN, if registered, of the recipient;
(g) name and address of the recipient and the address of delivery, along with the name of State
and its code, if such recipient is un-registered;
(h) serial number and date of the corresponding tax invoice or, as the case may be, bill of
supply;
(i) value of taxable supply of goods or services, rate of tax and the amount of the tax credited
or, as the case may be, debited to the recipient; and
(j) signature or digital signature of the supplier or his authorized representative:
(2) Every registered person who has been granted registration with effect from a date earlier than the
date of issuance of certificate of registration to him, may issue revised tax invoices in respect of taxable
supplies effected during the period starting from the effective date of registration till the date of issuance of
certificate of registration:
Provided that the registered person may issue a consolidated revised tax invoice in respect of all
taxable supplies made to a recipient who is not registered under the Act during such period:
Provided further that in case of inter-State supplies, where the value of a supply does not exceed
two lakh and fifty thousand rupees, a consolidated revised invoice may be issued separately in respect of all
recipients located in a State, who are not registered under the Act.
(3) Any invoice or debit note issued in pursuance of any tax payable in accordance with the provisions
of section 74 or section 129 or section 130 shall prominently contain the words “INPUT TAX CREDIT
NOT ADMISSIBLE”.


9. Tax invoice in special cases


(1) An ISD invoice or, as the case may be, an ISD credit note issued by an Input Service Distributor
shall contain the following details:-
(a) name, address and GSTIN of the Input Service Distributor;
(b) a consecutive serial number not exceeding sixteen characters, in one or multiple series,
containing alphabets or numerals or special characters hyphen or dash and slash
symbolised as , “-”, “/”, respectively, and any combination thereof, unique for a financial
year;
(c) date of its issue;
(d) name, address and GSTIN of the recipient to whom the credit is distributed;
(e) amount of the credit distributed; and
(f) signature or digital signature of the Input Service Distributor or his authorized
representative:
Provided that where the Input Service Distributor is an office of a banking company or a financial
institution, including a non-banking financial company, a tax invoice shall include any document in lieu
thereof, by whatever name called, whether or not serially numbered but containing the information as
prescribed above.
(2) Where the supplier of taxable service is an insurer or a banking company or a financial institution,
including a non-banking financial company, the said supplier shall issue a tax invoice or any other
document in lieu thereof, by whatever name called, whether issued or made available, physically or
electronically whether or not serially numbered, and whether or not containing the address of the recipient
of taxable service but containing other information as prescribed under rule 1.
(3) Where the supplier of taxable service is a goods transport agency supplying services in relation to
transportation of goods by road in a goods carriage, the said supplier shall issue a tax invoice or any other
document in lieu thereof, by whatever name called, containing the gross weight of the consignment, name
of the consignor and the consignee, registration number of goods carriage in which the goods are
transported, details of goods transported, details of place of origin and destination, GSTIN of the person
liable for paying tax whether as consignor, consignee or goods transport agency, and also containing other
information as prescribed under rule 1.
(4) Where the supplier of taxable service is supplying passenger transportation service, a tax invoice
shall include ticket in any form, by whatever name called, whether or not serially numbered, and whether or
not containing the address of the recipient of service but containing other information as prescribed under
rule 1.
(5) The provisions of sub-rule (2) or sub-rule (4) shall apply, mutatis mutandis, to the documents issued
under rule 4 or rule 5 or rule 6 or rule 7 or rule 8.


10. Transportation of goods without issue of invoice


(1) For the purposes of
(a) supply of liquid gas where the quantity at the time of removal from the place of business of
the supplier is not known,
(b) transportation of goods for job work,
(c) transportation of goods for reasons other than by way of supply, or
(d) such other supplies as may be notified by the Board,
the consigner may issue a delivery challan, serially numbered not exceeding sixteen characters, in one or
multiple series, in lieu of invoice at the time of removal of goods for transportation, containing the
following details:
(i) date and number of the delivery challan,
(ii) name, address and GSTIN of the consigner, if registered,
(iii) name, address and GSTIN or UIN of the consignee, if registered,
(iv) HSN code and description of goods,
(v) quantity (provisional, where the exact quantity being supplied is not known),
(vi) taxable value,
(vii) tax rate and tax amount – central tax, State tax, integrated tax, Union territory tax or cess,
where the transportation is for supply to the consignee,
(viii) place of supply, in case of inter-State movement, and
(ix) signature.
(2) The delivery challan shall be prepared in triplicate, in case of supply of goods, in the following
manner:–
(a) the original copy being marked as ORIGINAL FOR CONSIGNEE;
(b) the duplicate copy being marked as DUPLICATE FOR TRANSPORTER; and
(c) the triplicate copy being marked as TRIPLICATE FOR CONSIGNOR.
(3) Where goods are being transported on a delivery challan in lieu of invoice, the same shall be
declared in FORM [WAYBILL].
(4) Where the goods being transported are for the purpose of supply to the recipient but the tax invoice
could not be issued at the time of removal of goods for the purpose of supply, the supplier shall
issue a tax invoice after delivery of goods.
(5) Where the goods are being transported in a semi knocked down or completely knocked down
condition,
(a) the supplier shall issue the complete invoice before dispatch of the first consignment;
(b) (b) the supplier shall issue a delivery challan for each of the subsequent consignments,
giving reference of the invoice;
(c) each consignment shall be accompanied by copies of the corresponding delivery challan
along with a duly certified copy of the invoice; and
(d) the original copy of the invoice shall be sent along with the last consignment.


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