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Government of India
Ministry of Finance
Department of Revenue
Central
Board of Indirect Taxes & Customs
Instruction no. 6/2019-Customs
North Block. New Delhi
Dated the 27th December, 2019
To,
The Principal Chief Commissioners/Chief Commissioners; All Principal
Director Generals and Director Generals.
Sir / Madam,
Sub:
Centralised processing of proposal for foreign deputations-reg.
As per
extant instructions, proposals for foreign deputations are approved at the level
of Revenue Secretary, Finance Minister or Screening Committee of Secretaries, as
the case maybe.
2. It has been noticed that proposals involving foreign
visit/ deputation for meetings, conferences, training, workshops etc., are being
received/submitted in a casual manner without due diligence with reference to
subject matter, time and manner of submission. Therefore, a need has been felt
to streamline the procedure for preparing and processing the proposal for
foreign deputation to maintain quality, consistency and uniformity.
3.
The work relating to foreign deputations is centralised with the International
Customs Division (ICD) in the Board. Therefore, it is not only desirable but
also appropriate that as per work allocation such foreign visit/deputation files
are put up for approval of the competent authority by the ICD.
4.
Accordingly, hereinafter, all proposals for foreign visits/deputations under
CBIC will be submitted to the Competent Authority through the International
Customs Division. The procedure for submission of proposals will be as follows:
(i) On receipt of the reference/invitation or pre-scheduled meetings
requiring foreign visit by any wing of the Board (relating to their respective
charge), the same shall be processed well in time and with the approval of the
Member-in-Charge, the proposal for foreign deputation shall be forwarded to the
Director/OSD in-charge of International Customs Division along with details as
per the attached format, for further processing.
(ii) In relation to MCTP
of in-service officers and International Attachments of probationers, NACIN
Faridabad, shall process the files and upon obtaining the approval of Member,
in-charge of NACIN, the same will be forwarded to the International Customs
Division along with details as per the attached format, for further processing
and issue of necessary deputation orders.
(iii) Except as indicated at
(i) & (ii) above, all invitations requiring foreign deputation shall be sent to
ICD wing without processing for further necessary action.
(iv) The
Director/OSD in-charge of the ICD. on receipt of proposal will immediately
process the matter further for necessary approval/financial concurrence, from
competent authority and issue requisite sanction/approvals.
5. Except in
unforeseen circumstances. all proposals should be sent to the International
Customs Division one month before the scheduled date of meeting, leaving
sufficient time for the competent authority to take a view/decision in the
matter. Generally, proposals received leaving less than one-month time for the
meeting will not be entertained.
6. All such proposals/communications
shall be addressed to the:
Director
International Customs Division,
Central Board of Indirect Taxes
and Customs. Ministry of Finance,
Room No. 49, North Block, New Delhi.
Ph:
011- 2309 3380 (off); 011-2309 3760 (fax.)
Email: [email protected]
7. This issues with the approval of the Board.
8. Hindi version follows.
F. No. 15017/63/2019-ICD(CBEC)
Yours faithfully,
(Temsunaro Jamir)
Joint Commissioner (ICD)
FORMAT FOR PROPOSALS FOR FOREIGN DEPUTATION
(to be sent to ICD wing as per Board’s instruction 6/ 2019 dated 27. 12.2019)
| 1 |
Name of the meeting |
|
| 2 |
Dates of the meeting |
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| 3 |
Country (ies) in which the meeting is scheduled |
|
| 4 |
Nature of meeting (Training, Conference, workshop, seminars,
presentation of papers, bilateral/ multilateral meeting, Negotiation
etc). |
|
| 5 |
Invitation received from (please attach copy) |
|
| 6 |
Agenda of the meeting (please attach copy) |
|
| 7 |
Source of funding |
|
| 8 |
Justification on why officers from CBIC should attend the meeting |
|
| 9 |
Details of the past participation in identical meeting (details for
past 3 year to be attached) |
|
| 10 |
Name and designation of the officers proposed for participation in
the meeting along with justification |
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