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Date: 29-11-2019
Notification No: Circular No. 42/ 2019 -Customs
Issuing Authority: Indian Customs  
Type: Circular
File No: F. No.450/151/2019-Cus IV
Subject: Mandatory uploading of specified supporting documents and mention of document code and IRN in Bills of Entry (BoE) - reg.

Government of India
Ministry of Finance
Department of Revenue
(Central Board of Indirect Taxes & Customs)

Circular No. 42/ 2019 -Customs

Room No.227B, North Block, New Delhi.
dated 29th November, 2019

All Principal Chief Commissioners/ Chief Commissioners of Customs/ Customs (Preventive),
All Principal Chief Commissioners/ Chief Commissioners of Customs & Central Taxes,
All Principal Commissioners/ Commissioners of Customs/ Customs (Preventive),
All Principal Commissioners/ Commissioners of Customs & Central Taxes,
Subject: Mandatory uploading of specified supporting documents and mention of
document code and IRN in Bills of Entry (BoE) – reg.


Reference is invited to Bill of Entry (Electronic Integrated Declaration and Paperless Processing) Regulations, 2018 [notified vide Notification No 36/2018-Cus (NT) dated 11.05.2018]. In the said regulations, “Supporting documents” have been defined under Regulation 2(g) as documents in the electronic form or otherwise, which are relevant to the assessment of the imported goods under Section 17 and 46 of the Customs Act, 1962.

2. Reference is also invited to various Board’s Circulars issued in relation to eSANCHIT on imports. The brief details are given in the following table:

S. No. Circular No.  Date Details of the Circular
1 40/2017-Cus 13.10.2017 Pilot implementation of paperless
processing under SWIFT
2 35/2018-Cus 01.10.2018 Advisory circular regarding registration
of beneficiaries on ICEGATE
3 44/2018-Cus read with
Corrigendum circular no. 47/2018-
Cus dated 27.11.2018
Implementation of PGA eSANCHIT
[uploading of Licenses / Permits /
Certificates / Other Authorizations
(LPCOs) by PGAs]
4 14/2019-Cus 03.06.2019 Simplified auto registration of
beneficiaries (IEC holders) on
ICEGATE for eSANCHIT and other

3. Currently, on the import side, uploading of at least one document on e-Sanchit is mandatory for every Bill of Entry. This is now being modified to mandatorily uploading on eSANCHIT, for every Bill of Entry, Invoice/ Invoice cum packing list and Transport Contract i.e. Bill of Lading/ Airway bill etc., as the case may be. Directorate of Systems have issued Advisory No. 25/2019 dated (web link) laying down requirement of mandatory uploading on e-Sanchit, the Invoice/ Invoice cum packing list and Bill of Lading/ Airway bill etc. for every Bill of Entry and subsequent declaration of document code and IRNs in the Bill of Entry. The coding scheme developed by Directorate of Systems is given under:

Document Type Name of the Document  Document Code
I. INVOICE (One of the two) – for
every invoice
1.   Invoice 380000
2.   Invoice cum Packing List 331000
(One of the below) – for every Bill
of Lading / Airway Bill in the
1.    Master Bill of Lading 704000
2.   House Bill of Lading 714000
3.   Bill of Lading 705000
4.   House waybill 703000
5.   Tanker Bill of Lading 709000
6.   Sea Way Bill (Non
7.   Inland Waterway Bill of
8.   Air waybill 740000
9.   Master air waybill 741000
10.   Way Bill (Non Negotiable) 700000

With effect from 02.12.2019, for every Invoice and Bill of Lading / Airway Bill declared in the Bill of Entry, the reference of IRN generated from eSANCHIT with the relevant document code as given above must be provided. The reference of the above document codes from eSanchit in the Bills of Entry has been made mandatory in System.

4. As regards all the other supporting documents (such as Country of Origin Certificate (COO), licence/ permission from any Government Agency (PGA) in relation to the eligibility for import / clearances or claim of duty exemption), it is emphasised that to make Customs duty truly paperless, uploading of these documents through eSANCHIT either by beneficiary or by PGAs, should be ensured administratively. Therefore, the field offices must ensure that no physical copy of any supporting document is submitted and every relevant document is submitted only electronically via eSanchit either by the beneficiary or by the Participating Government Agency.
DG (Systems) would also enforce the same in due course.

5. The above changes have been separately communicated to the various CHA associations and RES software providers. However, the same may further be given publicity by way of Trade notices. The above two changes may kindly be given wide publicity and the Trade may be guided suitably to ensure that there is minimum disruption after their implementation.

6. Difficulties, if any, should be brought to the notice of the CBIC.

F. No.450/151/2019-Cus IV

Yours faithfully,
(Zubair Riaz)
Director (Customs)


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