Government of India Ministry of Commerce and
Industry Department of Commerce Directorate General of Foreign Trade
Udyog Bhawan, New Delhi-110011
Trade Notice No. 49/2020-21
Dated: 30th March, 2021
To,
1. All Advance Authorization Holders
concerned
2. Members of Trade and Trade Associations
3. Regional
Authorities (RAs) of DGFT
4. Other stakeholders of DGFT
Subject:
Online Filing of requests for Closure of Advance Authorizations -reg
DGFT
has revamped its IT systems to provide a paperless, contact-less, electronic
interface to the exporters/importers and other stakeholders of DGFT. The new IT
System amongst other improvements include process for managing the entire
lifecycle of Advance Authorizations including its issuance, amendment and
closure.
2. In this regard it is hereby informed that Authorisation
Holders are required to make online submissions for fulfilment of Export
Obligation to the DGFT Regional Authority(RA) as per Para 4.46 of Hand Book of
Procedures 2015-20. The given facility may be utilized for Redemption,
Surrender, Duty Paid Regularization, Bond Waiver or the Clubbing of Advance
Authorizations. Authorization Holder can utilize the given facility by
navigating online to DGFT Website → Services → Advance Authorization/DFIA →
Closure of Advance Authorization.
3. The related documents shall be
available for the perusal of the concerned applicant exporter under the DGFT
Website → My Dashboard → Repositories → Bills Repositories. The EDI Shipping
Bills/Bill of Entries are electronically and automatically fetched from the
DGFT-Customs Electronic interface. e-BRCs as uploaded by the banks are also
automatically available under the Bills Repositories.
4. The other
related documents such as Non-EDI Shipping Bills, Non-EDI Bill of Entries, GST
invoices, CA/CE/CS Certificates, TR Challans, BG/LUT which are not automatically
available required to be uploaded by the applicants to their respective online
repositories prior to preparing the online closure application.
5. The
facility for on-boarding of certifying authorities such as CA/CE/CS and for them
to digitally sign and submit certificates against the Exporter’s IEC
electronically has also been provided. However, the Authorisation Holder has
option to upload the CA/CE/CS Certificate directly to the specific Repository.
6. The Authorization holder may create a licence closure application by
linking to the documents as already added to the Repositories. While the
Shipping Bills/Bill of Entries would be automatically linked to the closure
application, the other details as required, may be added to complete the
application prior to submission. In case complete details of Shipping Bills/Bill
of Entries are not visible in the application, applicant may navigate online to
DGFT Website → My Dashboard → Repositories → Bills Repositories → Select type of
bill and proceed with following actions:
i. add non-EDI shipping bills
manually using “Add Non-EDI Shipping Bills” tab
ii. Wherever required,
the applicant may search the EDI shipping bill in repository and update the
export serial number under part E section in respective Shipping Bill to ensure
that the Advance Authorization export item(s) to the shipping bill item(s)
linkage is correlated correctly
iii. If Bill of Entry data is not
automatically available, fetch Bill of Entry for EDI ports using “Get Bill of
Entry from Customs” feature
iv. add non-EDI Bill of Entries manually
using “Add Details” tab
v. Wherever required, the applicant may search
the EDI Bill of Entry in repository and update the serial number in the
respective Bill of Entry to ensure that the Advance Authorization input item(s)
to the Bill of Entry item(s) linkage is correlated correctly
7. It may be
noted that the following documents are required to be submitted physically to
the Receipts counter at the RA –
i. TR Challan
ii. Bank Guarantee
/ Letter of Undertaking /Corporate Guarantee.
8. Ordinarily the RA would
not call for any physical submission of the closure application or the
supporting documents. However, in cases of genuine difficulty, physical
documents can be submitted to RA with the approval of the Head of the RA. An
online application with or without supporting documents is still required to be
filed for such applications. Any subsequent communication, clarification,
deficiency letter or redemption, needs to be issued through the online module.
9. Any physical documents submitted need to be recorded as a correspondence
receipt in the online system by the RA and linked to the related online
application.
10. For any help and guidance on this new process, the Help
manual & FAQs may be accessed on the DGFT Website →Learn → ‘Application Help &
FAQs’. For any further assistance, the following channels may be used –
i. Raise a service request/suggestion ticket through the DGFT Helpdesk service
link
ii. under Services → ‘Complaints & Suggestions’
iii. Call the
DGFT toll-free Helpline number
Send an email to [email protected]
11.
All RAs of DGFT are requested to sensitize and handhold the trade community with
regard to the above mentioned new process.
12. This issues with the
approval of the Competent Authority.
(Issued from File No.: 01/94/180/018/AM21/PC-4)
Vijay Kumar Additional Director General of Foreign Trade
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