An exporter without any commercial contract is completely exposed of foreign
exchange risks that arises due to the probability of an adverse change in
exchange rates. Therefore, it becomes important for the exporter to gain some
knowledge about the foreign exchange rates, quoting of exchange rates and
various factors determining the exchange rates. In this section, we have
discussed various topics related to foreign exchange rates in detail.
Export from India required special document depending
upon the type of product and destination to be exported. Export Documents not
only gives detail about the product and its destination port but are also used
for the purpose of taxation and quality control inspection certification.
Shipping Bill / Bill of Export
Shipping Bill/ Bill of Export is the main document required by the Customs
Authority for allowing shipment. A shipping bill is issued by the shipping agent
and represents some kind of certificate for all parties, included ship's owner,
seller, buyer and some other parties. For each one represents a kind of
Documents Required for Post Parcel Customs Clearance
In case of Post Parcel, no Shipping Bill is required. The relevant documents are
Customs Declaration Form - It is
prescribed by the Universal Postal Union (UPU) and international apex body
coordinating activities of national postal administration. It is known by
the code number CP2/ CP3 and to be prepared in quadruplicate, signed by the
Despatch Note- It is filled by the
exporter to specify the action to be taken by the postal department at the
destination in case the address is non-traceable or the parcel is refused to
Commercial Invoice - Issued by the
exporter for the full realisable amount of goods as per trade term.
- Mainly needed for the
countries like Kenya, Uganda, Tanzania, Mauritius, New Zealand, Burma, Iraq,
Ausatralia, Fiji, Cyprus, Nigeria, Ghana, Zanzibar etc. It is prepared in
the prescribed format and is signed/ certified by the counsel of the
importing country located in the country of export.
Customs Invoice - Mainly needed for the
countries like USA, Canada, etc. It is prepared on a special form being
presented by the Customs authorities of the importing country. It
facilitates entry of goods in the importing country at preferential tariff
Legalised / Visaed Invoice
- This shows
the seller's genuineness before the appropriate consulate or chamber or
- It is required when
the exporter needs to certify on the invoice that the goods are of a
particular origin or manufactured/ packed at a particular place and in
accordance with specific contract. Sight Draft and Usance Draft are
available for this. Sight Draft is required when the exporter expects
immediate payment and Usance Draft is required for credit delivery.
- It shows the details of
goods contained in each parcel / shipment.
Certificate of Inspection
– It is a type of
document describing the condition of goods and confirming that they have
Black List Certificate
- It is required
for countries which have strained political relation. It certifies that the
ship or the aircraft carrying the goods has not touched those country(s).
- It is
required in addition to the Certificate of Origin for few countries to show
that the goods shipped have actually been manufactured and is available.
Certificate of Chemical Analysis
- It is
required to ensure the quality and grade of certain items such as metallic
ores, pigments, etc.
Certificate of Shipment
- It signifies
that a certain lot of goods have been shipped.
Health/ Veterinary/ Sanitary Certification
- Required for export of foodstuffs, marine products, hides,
Certificate of Conditioning
- It is
issued by the competent office to certify compliance of humidity factor, dry
– It is issued by
Archaeological Survey of India in case of antiques.
- Issued by the Shipping
(Conference) Line which intimates the exporter about the reservation of
space of shipment of cargo through the specific vessel from a specified port
and on a specified date.
Cart/ Lorry Ticket
- It is prepared for
admittance of the cargo through the port gate and includes the shipper's
name, cart/ lorry No., marks on packages, quantity, etc.
Shut Out Advice
- It is a statement of
packages which are shut out by a ship and is prepared by the concerned shed
and is sent to the exporter.
Shipment Form - It is an
application to the customs authorities at port which advises short shipment
of goods and required for claiming the return.
Table of Contents